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Other Policies

1. Collegiate Policy on Medical Student Duty Hours

  • [Adapted from the ACGME Program Requirements] Providing medical students with a sound academic and clinical education must be carefully planned and balanced with concerns for patient safety and student well-being. Each program must ensure that the learning objectives of the medical curriculum are not compromised by excessive reliance on medical students to fulfill service obligations. Didactic and clinical education must have priority in the allotment of medical students’ time and energies. Duty hour assignments must recognize that faculty, residents and students collectively have responsibility for the safety and welfare of patients.
  • The preclinical curriculum consists of 19 to 20 credit hours per semester. Required contact hours, including lectures, laboratories, small discussion groups, and other formal educational activities, shall be appropriate to the academic credit given. Time for reading, self-directed learning, and other independent study activities are in addition to time for required course activities.
  • The maximum time a student is permitted to be clinically active on a required or selective clerkship is 80 hours in any week.
  • Required core and selective clerkships: The average time a student spends on clinical duties in the hospital during a required or selective clerkship should not exceed 65 hours/week.
    Students will receive on average at least 1 day off in 7 during a required or selective clerkship. Students should not exceed 16 consecutive hours of clinical duties in the hospital for required or selective clerkships. 
  • Advanced clerkships (required and elective): The average time a student spends on clinical duties in the hospital during an advanced clerkship should not exceed 80 hours/week. Students should not exceed 24 consecutive hours of clinical duties in the hospital. However, a 24+4 rule is in place which allows an extra four hours that can be used to finish work on overnight patients (sign off, check a lab result if students are curious to see the result of an intervention that they did during the night, or to attend a particularly important morning conference). Students should not pick up new work during that time. Students will receive on average at least 1 day off in 7 during an advanced clerkship.
  • Every clerkship must include this policy in the clerkship syllabus and distribute it to all faculty, fellows, and residents who have responsibility for medical student instruction. The clerkship director is responsible for monitoring medical student duty hours, by a method at his or her discretion that is effective and sufficiently frequent, and shall report the average number of student duty hours to the Senior Associate Dean for Student Affairs and Curriculum annually and to the Clerkship Directors’ Committee as part of the periodic clerkship reports.
  • Medical students who believe they are being required to devote time to clerkship duties in excess of the provisions of this policy should normally first bring their concerns to the clerkship director during the clerkship. If their concerns are not adequately resolved in this way, or after the end of the clerkship, or if they are not comfortable discussing them with the clerkship director, they may bring these concerns to the Senior Associate Dean for Student Affairs and Curriculum.
  • If a clerkship director perceives that a student is spending excessive time on clerkship duties, such that the student’s well-being or the well-being of patients may be compromised, the director should counsel the student and if appropriate specifically restrict the amount of time the student spends on duty. If the matter is not appropriately resolved in this way, the director should refer it to the Senior Associate Dean for Student Affairs and Curriculum.

2. Diversity

The Carver College of Medicine’s Statement on Diversity: Consistent with its academic mission and standards, the University of Iowa Carver College of Medicine is committed to achieving excellence through diversity. As a community of faculty, staff and students engaged in research, patient care, scholarship, teaching and learning, the College of Medicine fosters an environment that is diverse, humane, and welcoming. Efforts are made to provide a supportive environment in which people from a wide variety of backgrounds and cultures may encounter each other in a spirit of cooperation, openness, and mutual respect.

Please see the OSAC Diversity at Iowa website for information on a range of curricular and extracurricular opportunities, student organizations, support services, and mentoring networks.

3. Parking

Parking near the medical school is limited.  We recommend securing housing near the medical complex or housing that is served by public transportation:  www.icgov.org; www.coralville.org; transportation.uiowa.edu/cambus.

UPASS: Bus passes for Iowa City and Coralville Transit systems are available through the university’s UPASS program. The UPASS is an annual pass and can be purchased at a discounted rate for students.

You must have a valid class registration for the applicable semester before you can apply for a parking permit or UPASS. Once you have that you can apply online at myui.uiowa.edu.  Log in with your HawkID and password. Then follow the prompts to apply for a parking permit or UPASS.

Parking options: available online at transporation.uiowa.edu/parkingParking permits are available in limited quantities. The cost is billed by semester.                                                                                          

Motorcycle Parking Permits and Night Weekend Permits are available as well.  See https://transportation.uiowa.edu/parking

Parking and Transportation Questions

Contact the Parking Office by phone at 319-335-1475 or by email at parking-office@uiowa.edu.

Note - you are required to register your motor vehicle with the UI Parking Department even if you do not apply for a parking permit. Register your vehicle online at https://parking.uiowa.edu/

4. Smoking

The University of Iowa Hospitals and Clinics is a 100 percent smoke-free campus.  University of Iowa campus policy prohibits the use of e-cigarettes, cigarettes, and other tobacco-related products on UI property. Under the Iowa Smokefree Air Act, persons smoking on UI property may be fined $50.

For campus boundary maps and links to resources to help stop using addictive tobacco products, visit the Tobacco Free Campus Policy website. Please report policy violations to UI Police non-emergency number at 319-335-5022 or UI Health Care Safety and Security at 319-356-2658.

5. General Policy Statement Regarding On-Call Rooms

On-call rooms are provided OSAC in order to provide accommodations for medical students during their overnight shifts in the hospital.  OSAC provides two call rooms: C54-8 (females) and C54-9 (males). Each room has 4 beds, a private bath with shower and a computer. Your badges will provide you access to the rooms. We do not anticipate that more than 8 students will be on call in one night, so there is no “reservation system” for the call rooms.

6. Scheduling an event for a student organization or club

Contact Matt Edwards in OSAC, matthew-c-edwards@uiowa.edu , if you have questions on these guidelines:

  • To schedule a student organization’s meeting or event, check the OSAC events calendar on the front page of the OSAC website to see what else is scheduled on that date. Please remember that from 12:30-1:30 on Tuesdays is reserved for Communities events so student groups cannot schedule regular events and meetings at that time. Events may be scheduled on Tuesday evenings .
  • Reserve a room for your meeting by emailing ccom-reservations@uiowa.edu. This can be done as much in advance as you would like. If you plan to serve food at your event, please confirm by emailing ccom-reservations@uiowa.edu to ensure you are allowed to serve food in the room you are reserving. If you cancel your meeting, please cancel your room reservation by emailing ccom-reservations@uiowa.edu. Staff members in OSAC are also able to place items on the OSAC events calendar.
  • Announce your meeting on your student organization’s list serve. You may also send reminder notices on the list serve. If you are posting flyers in the building, please use the white lab tape that is available in each of the community offices or from OSAC. Scotch tape and masking tape leave marks on the walls, doors and glass. Please take your flyers down after your meeting.
  • Please leave the room clean. If you have served food at your meeting, please wipe the tables, tie the garbage bags closed and place them in the hall. A vacuum cleaner and broom are available in OSAC. If you have rearranged furniture, please put the room back together.

7. Study Space Guidelines

a. MERF 1st floor study rooms

  • Are appropriate for group study and are often available evenings and weekends.
  • Individuals studying in a study room should make it clear that people can join them (leave the curtain up, door open).
  • Do not be afraid to ask to join people in their study rooms.
  • RESERVATIONS can be made at least 24 hours in advance by contacting ccom-reservations@uiowa.edu, by recognized student organizations, tutor groups, and groups such as path small groups that specifically need that space.
  • Reservations will be for no longer than 2 hours, unless there are special circumstances.
  • Leaving one's belongings in a room does not reserve that room. 
  • There is also space available in the communities MERF for study.

b. MERF 2nd floor small classrooms

  • 2126, 2136, 2156 & 2166 are appropriate for group study and are often available evenings and weekends. Guidelines for use are similar to 1st floor small classrooms.
  • Students are now welcome to use the 6 clinical exam rooms in 2123 MERF for quiet, individual study. A card swipe system has been installed on the main door to 2123, allowing students access during evenings (after 5:00 pm) and weekends. There may be occasional evenings when these rooms are not available because of Performance Based Assessment (PBA) or other curricular activities. 

    This is a pilot project and continued use of 2123 for individual study will require that:< >rooms are kept in good orderno trash of any type be leftthere is no theft or damage to any equipmentonly the desk and computer work station be used (no other equipment or any supplies)the power and ethernet computer cables not to be disconnected for any reasonIn each exam room there are 2 switches - one for the overhead light and one for the "Room in Use" light. Use the Room in Use light so that you will not be disturbed. When you leave, turn off the overhead light and the Room in Use light, and leave the door open. The privacy curtain inside the main 2123 door is to remain up.
  • Please be considerate of your fellow students by not monopolizing the use of these rooms.
  • There will be specific nights and weekends during the semester that clinical exam rooms other than 2123 are available for students to practice physical exam skills and use supplies, gowns, and equipment. Those times will be announced by your FCP course director or curriculum coordinator.

c. Custodial Concerns for all study spaces

  • Please leave all furniture in place.
  • Please leave the room cleaner than it was upon arrival.
  • Please accommodate the staff and leave the room while it is being cleaned if necessary.
  • Do not move the computer carts in the study rooms.
  • These spaces will only be available if they are respected and kept clean.
  • Please do not use the push-button locks on the classroom doors in MERF.  It is very easy to lock yourself out of the room when you take a break.

8. Cash handling policy

  • Money/Checks must be deposited when they total $500 or once a week, whichever comes first.
  • Each community has a locking deposit bag (with 2 keys) that can be used when collecting money. The keys for the bags will be kept by the community support staff person and either the faculty director or community director.
  • If the money is to be held overnight without being deposited, it should be locked in the bag and given to the community support staff to be locked in their area.
  • There is specific separation of duties that must be followed when processing money. They are as follows:< >Student collects money/checks, counts (Count #1) and fills out the deposit form, brings form and money to support staff person in their community. Depending on the event you may want to keep a log of the actual checks received. If a log is kept please include a copy with the deposit form. Checks also need to have ‘For Deposit Only’ written on the back in the endorsement section.Community support staff person counts (Count #2) the money/checks, fills out the deposit form and brings to depositor when finished along with the check log if one is kept.Depositor (OSAC staff person) counts again (EDeposit Count) and fills out the deposit form for the bank, stamps the actual endorsement on the checks, and gives money/checks to our runner to take to the bank. A copy of the edeposit form, bank deposit slip, check log, and deposit form will all be attached together for the reconciler.Reconciler (Linda Bissell) will monthly verify the statements of account with the deposit forms and bank deposit forms.www.medicine.uiowa.edu/md/visitingstudents/) and may not be arranged directly with a department.

9. Student Involvement on CCOM Committees and Councils

Students play an important role on CCOM councils and committees, and participation among the student body is highly encouraged.   There are instances when committee membership by students will be limited, specifically when involving committees that require a significant time commitment that conflicts with required educational activities.  

As such, students will not be allowed to simultaneously serve on these committees: Student Promotions Committee, Admissions Committee, Medical Education Council (MEC), Student Body President/President-Elect, and any others that may be deemed as high-level by the OSAC Dean. Any participation in committees that result in time off from clerkships or coursework should be filed in accordance with the time-off policy request system