Digital signage service
The Carver College of Medicine's digital signage system and digital signage within hospital onstage and offstage locations serves as an internal communications channel for faculty, staff, and students to highlight events, accomplishments, campus news, and more.
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The digital signage system is a web-based system that populates digital displays throughout much of the Carver College of Medicine, as well as onstage and offstage spaces within UI Health Care patient care and administrative spaces.
There are a variety of services related to this system, and depending on your need, the next step and point of contact may be different.
Submitting slides
NOTE: Slides should be submitted at least two weeks prior to the desired start date.
Messaging should be audience specific, direct and concise.
- Content is intentionally minimized as faculty, staff, and students briefly glance at the screens.
- The main screens are utilized for broad CCOM messaging (faculty, staff, and students) and major CCOM events, such as Match Day and Distinguished Lectures.
- The flight board screens are for one-time events (visiting lectures, grand rounds, thesis defense, etc.)
Slides must comply with current UI Health Care branding guidelines. UI Health Care Marketing and Communications reserves the right to edit submissions for clarity and brand consistency, and/or to reject signage that doesn’t adhere to the posted guidelines.
Submission process
If you're a student and cannot access the "appropriate template" link below, please ask an employee to download the templates for you.
STEP 1: Prepare your slide using the appropriate template. (Please note that these slide templates are available in PowerPoint, but your finished slide must be submitted as a JPG file.)
STEP 2: Submit your slide via this Qualtrics form.
Select your requested locations
Select “UI Carver College of Medicine” for main screens
Select “UI Carver College of Medicine Flight Boards” for one-time events and announcements
Drop your slide into the gray box toward the bottom.
PBDB submissions should route to Mary Kenyon.
STEP 3: Your slide is reviewed by UI Health Care Marketing & Communications and posted within two business days of submission.
View the signage feeds
Purchasing a digital display
Depending on where you hope to have the new display installed, there may be multiple steps to review and approve this. The first place to start, is by submitting a Cherwell ticket to the proper HCIS team.
The preferred ticket type is the "Purchase New Hardware" ticket type, which can be found by selecting "Need something" >> "Computer Purchase."
Issues with an existing display
Issues with existing digital display monitors within the Carver College of Medicine campus can be reported to Classroom and Meeting Technologies at 319-335-8590.
Issues include:
- Broken or malfunctioning displays
- Issues connecting a display to an existing digital signage loop
If you have issues with an existing digital display monitor within a patient care facility, submit a ticket to the HCIS Help Desk.
Managing access to existing displays
While some of the displays within the Carver College of Medicine (flight boards and main boards) and our various clinical locations (the main loop visible along the central hospital corridor) are centrally managed, most of the signage loops you see offstage or in individual clinics are managed by departmental contacts.
The platforms to manage these signage loops are either:
signage.uiowa.edu (all CCOM experiences, and any on-stage, non-PHI related signage loops)
signage.uihealthcare.org (used for a very limited set of signage loops that can include patient data, would only be present in off-stage clinical settings)
If you would like to have access to administer an existing signage loop within your department or explore creating a new signage loop to show within your department, contact the Marketing and Communications web team. (NOTE: An onsite connection—or VPN—is required to access.)
How to use digital signage website
The digital signage website is a self-service website for those with permissions to add and manage signs.
Learn how to add a slide, edit a slide, and find more general training information.