• A copy of any contract or agreement letter that explains the duties and salary (e.g. offer letter).

• If attachment not included, an explanation of duties performed and how amount was determined if not a pre-contracted amount.

• Final offer letter signed by the candidate

• CV*

• Offer letter/agreement signed by the candidate

• CV*

• Offer letter/MOU signed by the candidate and relevant DEOs

• CV*

• Offer letter/MOU

• CV*

• Documentation that explains the reason for the adjustment, the details of the adjustment, clearly identified rationale that explain the reduction of the salary in future if appropriate (i.e., administrative differential), and the circumstances under which the new salary was determined

No attachments required

• Office of the Provost letter approving extension

• Either correspondence from faculty member or electronic signature of the faculty member on the workflow form

• If attachment not included, a brief explanation of  reasons for percent of time change

• The Request to Participate in The University of Iowa's Phased Retirement Program

• The final signed Phased Retirement Program Agreement

• Documentation that explains the VA/UI salary change

• If attachment not included, a brief explanation of salary change

• Business Pro Forma or Business Plan
• External Advertisement
• Documentation to support any transgression from usual recruitment protocol should be attached

Faculty Review Form-Probationary and Non-Tenure-Track Review-

Annual review for continued appointment and reappointment

• Evaluation Documents* (e.g., Clinical Service, Teaching, Performance Review Report) signed by at least one reviewer (typically the DEO, Division Director, or review committee chair)
• Correspondence

Additional Attachments for Reappointment:

• Faculty vote on reappointment
• Updated CV*

 Note: The Faculty Annual Review Workflow form must be routed to the faculty member for review and approval. Departments are not required to maintain a paper copy of the documents attached in Workflow form. If these documents are needed in the future, a print-out from the HR system will be sufficient.

Recommended attachments include:

• CV* (e.g., CV used to conduct review)
• Evaluation Documents* (e.g., Review Summary, Faculty/Reviewee Response)
• Correspondence (e.g., DEO letter)

• Either correspondence or electronic signature of the faculty member on the Workflow form

• If attachment not included, a brief explanation

Requirements for Fixed-Term Faculty appointments (e.g., Visiting, Clinical Instructors):

• Draft offer letter
• CV

Additional requirements for Tenure-, Clinical-, Research-, and Instructional Faculty track appointments:

• At least three signed reference letters

• A written rationale of the hiring decision (required by Office of Institutional Equity)

 For Appointments with Tenure:

• Letter from the Dean supporting hire with tenure, and conveying the CCG vote to offer tenure

• Letter from the DEO supporting hire with tenure, and conveying the vote of:
  • the full faculty to hire
  • the DCG to offer tenure
• Teaching evaluations, if available

• A copy of any contract or agreement letter that explains the duties (e.g., offer letter).

• If attachment not included, an explanation of duties performed and how amount was determined if not a pre-contracted amount.

• A resignation letter must be attached for tenured, tenure-, clinical-, research-, and instructional track faculty. 

Reason options should include:

• To accept a position at another university
• To accept another position
• To relocate for personal reasons
• To enter private practice;
• To accept an administrative position
• Other?

• If not included in the resignation letter, please note reason for resignation, if known, and whether the person is moving to an academic or private position.

Reason options should include:

• To accept a position at another university
• To accept another position
• To relocate for personal reasons
• To enter private practice;
• To accept an administrative position
• Other?

• If terminating prior to end date, must have a resignation letter attached

• Final offer letter signed by the candidate
• CV*

• Faculty member’s request  to switch tracks
• DEO letter of support to the Dean, including faculty vote
• CV*
• Offer letter/employment agreement