Other Policies

1. Collegiate Policy on Medical Student Duty Hours

  • [Adapted from the ACGME Program Requirements] Providing medical students with a sound academic and clinical education must be carefully planned and balanced with concerns for patient safety and student well-being. Each program must ensure that the learning objectives of the medical curriculum are not compromised by excessive reliance on medical students to fulfill service obligations. Didactic and clinical education must have priority in the allotment of medical students’ time and energies. Duty hour assignments must recognize that faculty, residents and students collectively have responsibility for the safety and welfare of patients.
  • The preclinical curriculum consists of 19 to 20 credit hours per semester. Required contact hours, including lectures, laboratories, small discussion groups, and other formal educational activities, shall be appropriate to the academic credit given. Time for reading, self-directed learning, and other independent study activities are in addition to time for required course activities.
  • The maximum time a student is permitted to be clinically active on a required or selective clerkship is 80 hours in any week.
    The average time a student spends on clinical duties in the hospital during a required or selective clerkship should not exceed 65 hours/week.
    Students will receive on average at least 1 day off in 7 during a required or selective clerkship.
    Students should not exceed 16 consecutive hours of clinical duties in the hospital.
  • Every clerkship must include this policy in the clerkship syllabus and distribute it to all faculty, fellows, and residents who have responsibility for medical student instruction. The clerkship director is responsible for monitoring medical student duty hours, by a method at his or her discretion that is effective and sufficiently frequent, and shall report the average number of student duty hours to the Senior Associate Dean for Student Affairs and Curriculum annually and to the Clerkship Directors’ Committee as part of the periodic clerkship reports.
  • Medical students who believe they are being required to devote time to clerkship duties in excess of the provisions of this policy should normally first bring their concerns to the clerkship director during the clerkship. If their concerns are not adequately resolved in this way, or after the end of the clerkship, or if they are not comfortable discussing them with the clerkship director, they may bring these concerns to the Senior Associate Dean for Student Affairs and Curriculum.
  • If a clerkship director perceives that a student is spending excessive time on clerkship duties, such that the student’s well-being or the well-being of patients may be compromised, the director should counsel the student and if appropriate specifically restrict the amount of time the student spends on duty. If the matter is not appropriately resolved in this way, the director should refer it to the Senior Associate Dean for Student Affairs and Curriculum.

2. Diversity

The Carver College of Medicine’s Statement on Diversity: Consistent with its academic mission and standards, the University of Iowa Carver College of Medicine is committed to achieving excellence through diversity. As a community of faculty, staff and students engaged in research, patient care, scholarship, teaching and learning, the College of Medicine fosters an environment that is diverse, humane, and welcoming. Efforts are made to provide a supportive environment in which people from a wide variety of backgrounds and cultures may encounter each other in a spirit of cooperation, openness, and mutual respect.

Please see the OSAC Diversity at Iowa website for information on a range of curricular and extracurricular opportunities, student organizations, support services, and mentoring networks.

3. Parking

Parking near the medical school is limited.  We recommend securing housing near the medical complex or housing that is served by public transportation:  www.icgov.org; www.coralville.org; transportation.uiowa.edu/cambus.

UPASS: Bus passes for Iowa City and Coralville Transit systems are available through the university’s UPASS program. The UPASS is an annual pass and is valid through May 31, 2018. The cost is $50.00/semester without parking or $100/semester with parking and is billed by semester.


You must have a valid class registration for the applicable semester before you can apply for a parking permit or UPASS. Once you have that you can apply online at myui.uiowa.edu.  Log in with your HawkID and password. Then follow the prompts to apply for a parking permit or UPASS.

Parking options: All permits are valid from August 16, 2017 – May 15, 2018 and the cost is prorated if purchased or canceled through the year. A map is available online at transporation.uiowa.edu/parkingThe cost is billed by semester. This parking permit is available in limited quantities.

  • Hancher Commuter Parking Lot – Lot 55:    
  • Finkbine Commuter Parking Lot – Lot 65:  This parking permit is available in limited quantities. 
  • Hawkeye Commuter Parking Lot – Lot 85: This parking permit is available in limited quantities.
  • Parking permits for Parking Lots 55, 65, and 85 provide the permit holder Night and Weekend privileges via an access card. The privileges will allow you to park in UI cashiered facilities between 4:30 pm and 8:30 am on weekdays and all weekend at no extra charge.

Other Parking Options                                                                                            

Motorcycle Parking Permit – MC:  Any two-wheeled, motorized vehicle must be registered to park on campus. The MC permit allows use of any motorcycle parking lot across campus. The 2017-2018 Student Motorcycle Fall/Spring parking permit cost is $63.00/semester and will be billed by semester.
Night Weekend Permit – NW:  The NW parking permit allows use of UI Cashiered Facilities after 4:30 pm and before 8:30 am weekdays and all weekend at no charge.  The 2017-2018 Student Night Fall/Spring parking permit cost is $45.00/semester and will be billed by semester.

Parking and Transportation Questions

Contact the Parking Office by phone at 319-335-1475 or by email at parking-office@uiowa.edu.

Note - you are required to register your motor vehicle with the UI Parking Department even if you do not apply for a parking permit. Register your vehicle online at www.parking.uiowa.edu

4. Smoking

The University of Iowa Hospitals and Clinics is a 100 percent smoke-free campus. The University Hospital Advisory Committee (UHAC) approved a change to the UI Hospitals and Clinics’ policy regarding where smoking is permitted. That policy limited smoking outdoors at UI Hospitals and Clinics to designated smoking shelters, and had a future goal of banning smoking on campus entirely by July 1, 2006. On May 17, 2006, the UHAC approved the Smoke-free Environment Policy, which prohibits smoking anywhere on UI Hospitals and Clinics grounds, and includes Parking Ramps 1, 2, 3, and 4. The purpose of this policy change is to eliminate the dangers of secondhand smoke for individuals entering and exiting our health care facility.

Policy enforcement and the consequences of violation are not changed in the policy. It is the responsibility of every individual working at UI Hospitals and Clinics to ask policy violators to observe our policy and either extinguish their cigarettes, or move off campus to smoke. As with any other policy violation, staff that violates this revised smoking policy will be subject to disciplinary action.

We are making this change because we share the same goal as the Iowa Hospital Association, the Iowa Attorney General’s Office, the Iowa Consortium for Comprehensive Cancer Control, and several other Iowa hospitals—to reduce exposure to secondhand smoke. Research now suggests that secondhand smoke exposure, even when experienced in the outdoors, is even more dangerous than believed previously. For example, we now have a considerable amount of data demonstrating that relatively small exposures to toxins in tobacco smoke seem to cause unexpectedly large increases in the risk of cardiovascular disease.

We are not alone in efforts to reduce/eliminate exposure to secondhand smoke. Many Iowa hospitals have either become smoke free or have set dates by which they will become smoke free. For example, Cedar Rapids’ two hospitals went smoke free on January 1, 2006. In Des Moines, both Mercy Medical Center and Iowa Health Systems will be smoke free by July 1, 2006. In addition, the UI Health Sciences campus will become smoke free as of January 1, 2007. This includes the Colleges of Dentistry, Nursing, Medicine, and Pharmacy, and the Hardin Library for the Health Sciences. In the meantime, we are asking that you voluntarily refrain from smoking on the grounds of the UI Health Sciences campus, even though that smoke-free policy will not be implemented for several more months.

The location of our grounds within a larger University campus and the large numbers of daily visitors make this change challenging. At the same time, we recognize our responsibility to patients, their families, visitors, and staff to create a safe and healthy environment in which to both receive and give care. This policy change is not meant to make individuals quit smoking, however, we are committed to assisting staff members and others who wish to stop or reduce their smoking.

Staff members can purchase over-the-counter nicotine replacement products (gum and lozenges) in the Ambulatory Care Pharmacies and cessation counseling is available at no charge through the University Employee Health Clinic.

For patients:

  • UI Hospitals faculty and staff will assist hospitalized patients to assess their tobacco use and establish a plan for assistance during their hospital stay.
  • Clinic patients who would like to use nicotine replacement therapy while on campus should plan to bring their own supply, or may purchase gum or lozenges at the Ambulatory Care Pharmacies.
  • Visitors should plan to use nicotine replacement therapy while on our campus, or leave UI Hospitals and Clinics property to smoke.

UI Hospitals and Clinics has been smoke free inside our buildings since the early 1990s. Prohibiting smoking outdoors on our campus reflects our responsibility to create a safe and healthy environment in which to receive and to give care.

We hope that you will respect and support these actions to reduce secondhand smoke exposure to yourself, your co-workers, and our patients and visitors. Please discuss your questions with your supervisor.

This message sent on behalf of Director and CEO of UI Hospitals and Clinics Donna Katen-Bahensky and Dean of the UI Roy J. and Lucille A. Carver College of Medicine Jean E. Robillard, MD.

5. General Policy Statement Regarding On-Call Rooms

On-call rooms are assigned by OSAC in order to provide accommodations for medical students during their overnight stays in the hospital. In order to maintain a secure and safe environment of these call rooms, access is provided to the requesting party through OSAC. Contact Marcia Hopp at 335-8053.

6. Scheduling an event for a student organization or club

Contact Matt Edwards in OSAC, matthew-c-edwards@uiowa.edu , if you have questions on these guidelines:

  • To schedule a student organization’s meeting or event, check the OSAC events calendar on the front page of the OSAC website to see what else is scheduled on that date. Please remember that from 12:30-1:30 on Tuesdays is reserved for Communities events so student groups cannot schedule regular events and meetings at that time. Events may be scheduled on Tuesday evenings .
  • Reserve a room for your meeting through Angie Schaley. See her in person in the MERF atrium, email her at angela-schaley@uiowa.edu or call 354-4709. This can be done as much in advance as you would like. If you plan to serve food at your event, please confirm with Angie that you are allowed to serve food in the room you are reserving. If you cancel your meeting, please cancel your room reservation through Angie. Please ask Angie to put the event on the OSAC event calendar. Staff members in OSAC are also able to place items on the OSAC events calendar.
  • Announce your meeting on your student organization’s list serve. You may also send reminder notices on the list serve. If you are posting flyers in the building, please use the white lab tape that is available in each of the community offices, in OSAC or from Angie Schaley. Scotch tape and masking tape leave marks on the walls, doors and glass. Please take your flyers down after your meeting.
  • Please leave the room clean. If you have served food at your meeting, please wipe the tables, tie the garbage bags closed and place them in the hall. A vacuum cleaner and broom are available in OSAC. If you have rearranged furniture, please put the room back together.

7. Study Space Guidelines

a. MERF 1st floor study rooms

  • Are appropriate for group study and are often available evenings and weekends.
  • Individuals studying in a study room should make it clear that people can join them (leave the curtain up, door open).
  • Do not be afraid to ask to join people in their study rooms.
  • RESERVATIONS can be made at least 24 hours in advance with Angie Schaley, (angela-schaley@uiowa.edu), by recognized student organizations, tutor groups, and groups such as path small groups that specifically need that space.
  • Reservations will be for no longer than 2 hours, unless there are special circumstances.
  • Leaving one's belongings in a room does not reserve that room. 
  • There is also space available in the communities MERF for study.

b. MERF 2nd floor small classrooms

  • 2126, 2136, 2156 & 2166 are appropriate for group study and are often available evenings and weekends. Guidelines for use are similar to 1st floor small classrooms.
  • Students are now welcome to use the 6 clinical exam rooms in 2123 MERF for quiet, individual study. A card swipe system has been installed on the main door to 2123, allowing students access during evenings (after 5:00 pm) and weekends. There may be occasional evenings when these rooms are not available because of Performance Based Assessment (PBA) or other curricular activities. 

    This is a pilot project and continued use of 2123 for individual study will require that:< >rooms are kept in good orderno trash of any type be leftthere is no theft or damage to any equipmentonly the desk and computer work station be used (no other equipment or any supplies)the power and ethernet computer cables not to be disconnected for any reasonIn each exam room there are 2 switches - one for the overhead light and one for the "Room in Use" light. Use the Room in Use light so that you will not be disturbed. When you leave, turn off the overhead light and the Room in Use light, and leave the door open. The privacy curtain inside the main 2123 door is to remain up.
  • Please be considerate of your fellow students by not monopolizing the use of these rooms.
  • There will be specific nights and weekends during the semester that clinical exam rooms other than 2123 are available for students to practice physical exam skills and use supplies, gowns, and equipment. Those times will be announced by your FCP course director or curriculum coordinator.

c. Custodial Concerns for all study spaces

  • Please leave all furniture in place.
  • Please leave the room cleaner than it was upon arrival.
  • Please accommodate the staff and leave the room while it is being cleaned if necessary.
  • Do not move the computer carts in the study rooms.
  • These spaces will only be available if they are respected and kept clean.
  • Please do not use the push-button locks on the classroom doors in MERF.  It is very easy to lock yourself out of the room when you take a break.

8. Cash handling policy

  • Money/Checks must be deposited when they total $500 or once a week, whichever comes first.
  • Each community has a locking deposit bag (with 2 keys) that can be used when collecting money. The keys for the bags will be kept by the community support staff person and either the faculty director or community director.
  • If the money is to be held overnight without being deposited, it should be locked in the bag and given to the community support staff to be locked in their area.
  • There is specific separation of duties that must be followed when processing money. They are as follows:< >Student collects money/checks, counts (Count #1) and fills out the deposit form, brings form and money to support staff person in their community. Depending on the event you may want to keep a log of the actual checks received. If a log is kept please include a copy with the deposit form. Checks also need to have ‘For Deposit Only’ written on the back in the endorsement section.Community support staff person counts (Count #2) the money/checks, fills out the deposit form and brings to depositor when finished along with the check log if one is kept.Depositor (OSAC staff person) counts again (EDeposit Count) and fills out the deposit form for the bank, stamps the actual endorsement on the checks, and gives money/checks to our runner to take to the bank. A copy of the edeposit form, bank deposit slip, check log, and deposit form will all be attached together for the reconciler.Reconciler (Linda Bissell) will monthly verify the statements of account with the deposit forms and bank deposit forms.www.medicine.uiowa.edu/md/visitingstudents/) and may not be arranged directly with a department.