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Standing Education Committees

Medical Education Council (1.1)

The Medical Education Council (MEC) shall be the designated executive body responsible for the design, implementation and evaluation of the curriculum of the Carver College of Medicine. The MEC will consult with departmental DEOs, the Associate Dean for Student Affairs and Curriculum, the Office of Consultation and Research in Medical Education or others as indicated. The final decision making authority regarding matters affecting the curriculum shall rest with the Dean.

Membership

Voting members shall consist of no more than 15 individuals with one vote each:

  • Associate Dean for Student Affairs and Curriculum
  • Assistant Dean for Student Affairs and Curriculum (if the CCOM has more than one Assistant Dean for Student Affairs and Curriculum, the Associate Dean will appoint this position.)
  • The Chairs (or their designees) of the standing subcommittees of the MEC which include the Medical Arts and Sciences Committee (MASC), the Clinical Experiences Committee (CEC), the Strand Directors Committee and the Curriculum Assessment Committee.
  • Five elected Faculty Representatives, from any department, but no more than 1 from any given department.
  • Representatives from OCRME (2)
  • Student representatives (2)

The CCOM faculty will elect the 5 faculty representatives. Faculty candidates may be self-nominated and will be permitted to submit a statement for attachment to the ballot regarding their qualifications and interest. If there are fewer than 5 candidates the Dean and/or Associated Dean of Student Affairs and Curriculum will appoint the remaining faculty representatives.

The term for elected faculty members shall be three years. This term is renewable one time at the discretion of the Associate Dean for Student Affairs and Curriculum.

The representatives from OCRME will consist of the Director who will appoint a second OCRME member to the Council in consultation with the Associate Dean for Student Affairs and Curriculum. Appointments will be based on perceived council needs and specific areas of expertise of the OCRME members. The term of appointment for the OCRME members will be 1-3 years at the discretion of the Director of OCRME and is renewable.

The student representatives shall be from the M2-M4 years. The Student Government will determine their method of selection, length of term and term limits, if any.

Ad hoc non-voting members may include others appointed by the Chair of the Council to represent educational interests or provide advice.

Officers

The MEC will be chaired by the Associate Dean for Student Affairs and Curriculum and one of the five elected faculty representatives will be selected to serve as Assistant Chair of the committee. The Dean and/or Associate Dean for Student Affairs will appoint the faculty co-chair.

A secretary will be appointed by OSAC and will be responsible for recording and distributing the minutes of the meetings in a timely fashion as well as maintaining records of the committee activities.

Meetings

Meetings will be held at a time, place and frequency determined by the council chair.

Charges to the Medical Education Council

  • The Medical Education Council shall be the designated faculty body that will have integrated institutional responsibility for the overall design, management and evaluation of the Carver College of Medicine medical education program. The MEC will develop, oversee implementation of, and evaluate policies related to the educational mission of the college.
  • The MEC will respond to matters brought to it by the Dean, faculty, staff or students of the College of Medicine and delegate matters to subcommittees as appropriate.

Duties and Responsibilities of the Medical Education Council shall include, but are not limited to:

  • Define overall goals and objectives for the curriculum to ensure a coherent and coordinated longitudinal curriculum
  • Determine required courses/clerkships, length of semesters/clerkships, and related matters
  • Conduct regular curriculum reviews on the curriculum as a whole as well as on targeted areas
  • On a regular basis, review various program evaluation data and requirements (e.g., AAMC Graduate questionnaire data, USMLE results, reports from other collegiate committees, etc) to determine the status of the curriculum and plan for future improvements in the curriculum.
  • Assist the Associate Dean for Student Affairs and Curriculum in the LCME accreditation process
  • Develop policies concerning grading structures, requirements for graduation and related matters.
  • Regarding course, clerkship and curriculum directors:
    • Review applications/nominees for course, clerkship, and strand directors and recommend appointments to these positions to the Associate Dean for Student Affairs and Curriculum.
    • Evaluate the performance of course, clerkship and strand directors on a regular basis and take appropriate action based on that evaluation.
    • Participate in reviews of collegiate education-related units, and represent education interests in COM strategic planning, facilities planning, and related matters.
    • Recommend to the Dean policies and procedures for recognizing and rewarding faculty for teaching

Medical Arts and Sciences Committee (1.1)

Membership

Voting members shall consist of all curriculum managers and course directors for all required courses in the pre-clerkship curriculum, the Strand Directors, the Chair of the Medical Arts and Sciences Committee, three students designated by the Student Government, and the Associate Director of the Pre-clinical Curriculum.

The Student Government will determine the method of student selection, length of term and term limits, if any.

Ad hoc members may be appointed by the Chair or the Associate Dean for Student Affairs and Curriculum.

Officers

The Chair will be appointed by the MEC in consultation with the Associate Dean for Student Affairs and Curriculum. The initial length of term will be three years but may be renewed by the Associate Dean.  A co-chair may be named at the discretion of the Associate Dean or Chair.

A secretary will be appointed by OSAC and will be responsible for recording and distributing the minutes of the meetings in a timely fashion as well as maintaining records of the committee activities.

Meetings

Meetings will typically be held at least monthly throughout the academic year at a time and place to be decided by the committee chair in consultation with committee membership.

Charge to the Medical Arts and Sciences Committee

  • Implement, manage, and review the pre-clinical curriculum.
  • Report at least annually to the Medical Education Council on the state of the pre-clerkship curriculum.
  • Respond to matters assigned to it by the Medical Education Council or the Associate Dean.

Duties and responsibilities of the Medical Arts and Sciences Committee include but are not limited to:

  • Review and provide feedback on course objectives, sequence of instruction and integration of material within and across the pre-clinical curriculum.
  • Conduct reviews on focused content areas specific to the pre-clinical curriculum.
  • Recommend and implement policies for ensuring quality in courses and fairness in assessments
  • Assist with coordination of scheduling, facilities, and other resources both within and across semesters.
  • Annually review all required pre-clinical courses and oversee the implementation of identified revisions to the courses.
  • Review available national data to benchmark phase 1 outcomes of the curriculum in order to identify any aspects in need of improvement.

Clinical Experiences Committee (1.1)

Membership

  • Voting members shall consist of all required and selective Clerkship Directors, the Strand Directors, the Chair of the Clinical Experiences(CEC) committee, four students, the Associate Director of Clinical Curriculum, and  the Associate Dean of the  Des Moines(DSM) Branch Campus.
  • The students shall be from the M2-M4 years. The Student Government will determine the method of student selection, length of term and term limits, if any.
  • Ad hoc members may be appointed by the Chair or the Associate Dean for Student Affairs and Curriculum.

Officers

  • The Chair will be appointed by the Medical Education Council in consultation with the Associate Dean for Student Affairs and Curriculum. The initial length of term will be three years but may be renewed by the Associate Dean.  A co-chair may be named at the discretion of the Associate Dean or Chair.
  • A secretary will be appointed by OSAC and will be responsible for recording and distributing the minutes of the meetings in a timely fashion as well as maintaining records of the committee activities.

Meetings

  • Meetings will typically be held  twice monthly throughout the academic year at a time and place to be decided by the committee chair in consultation with committee membership.
  • Annually there will be a joint campus meeting with the Core Clerkship Directors and Coordinators from both campuses, facilitated by the CEC Chair and DSM Campus Associate Dean.

Charge to the Clinical Experiences Committee

  • Implement, manage, and review the clinical curriculum.
  • Report at least annually to the Medical Education Council on the state of the clinical curriculum.
  • Respond to matters assigned to it by the Medical Education Council or the Associate Dean.

Duties and responsibilities of the Clinical Experiences Committee include but are not limited to:

  • Duties and responsibilities of the Clinical Experiences Committee include but are not limited to:
  • Review and provide input to the MEC regarding clerkship objectives and sequence of instruction within and across the clinical curriculum. Review the clinical curriculum to identify and address redundancies and gaps.
  • Enhance integration of foundational science content within the clinical curriculum.
  • Conduct reviews on targeted areas of need specific to the clinical curriculum.
  • Recommend and implement policies for ensuring quality in courses and fairness in assessments.
  • Assist with coordination of scheduling, facilities, and other resources both within and across semesters.
  • *Conduct in-depth review of each required core clerkship and selective clerkship every two years.

*The MEC discontinued Annual Surveys of Clerkship after 2017.The CEC has developed/utilized formal guidelines for clerkship reviews since the 2016-2017 academic year that address most items previously collected for Annual Surveys; exceptions are “Describe how failed students are remediated” and Time students spend in different pedagogies.Any changes to “learning objectives or patient targets of the clerkship” are now approved annually by the MEC prior to the new calendar year.The OSAC Registrar routinely monitors that grades are submitted by the OSAC deadline.


Strand Directors Committee (1.1)

Membership

Voting members of the Strand Directors (SD) Committee shall consist of all strand directors.

Non-voting advisory members shall consist of the Associate Dean for Student Affairs and Curriculum (OSAC), Chair of the Medical Arts and Sciences Committee (MASC), Chair of the Clinical Experiences Committee (CEC), Chairs of the Assessment Committee, and Associate Director of the Pre-clinical Curriculum.

Ad hoc members may be appointed by the Chair of the SD Committee or the Associate Dean for OSAC.

Officers

The Chair will be appointed by the SD Committee. The initial length of term will be 6 months but may be renewed by the committee.

A secretary will be appointed by OSAC and will be responsible for recording and distributing the minutes of the meetings in a timely fashion as well as maintaining records of the committee activities.

Meetings

Meetings of the voting members will typically be held weekly throughout the academic year at a time and place to be decided by the committee chair in consultation with committee membership. Non-voting advisory members, or their proxies, are invited to attend Strand Director Meetings on a once monthly basis, or more frequently by invitation.

Charge to the Strand Directors Committee

  • Determine the sequence of content and integration of content within concurrent courses and across the 4-year curriculum.
  • Develop and maintain curriculum maps for documentation.
  • Provide feedback to course and clerkship directors regarding their learning objectives (to ensure these are useful in curriculum mapping).
  • Periodically review strand content and anticipate future needs in emerging content areas.
  • Respond to requests from members of the faculty, students, or others to include significant new curricular content, or significantly alter existing content, so that content changes are systematic.
  • Serve on any ad hoc committees formed by CCOM leadership concerning curriculum content.
  • Manage the Curriculum Repository and other curricular content mapping tools.  
  • Advise the deans/administration regarding the resources and tools required by the SD in order to perform its duties.
  • Develop portions of the institutional self-study documents for accreditation, related to curriculum content (currently LCME standard 7).

 

Authority of the Strand Directors Committee

  • Each preclinical course will be assigned to one of the three strands to form Strand Subcommittees. Course directors/co-directors and curriculum managers will be members of the subcommittees, directed by the strand director (co-director). The subcommittees will meet on a regular schedule, determined by the strand director. The purpose of these subcommittees will be to coordinate the design and implementation of the preclinical curriculum. 

Duties and responsibilities of the Strand Directors Committee include but are not limited to:

  • The Chair of the SD committee will be a voting member of the MEC.
  • All Strand Directors will be non-voting advisory members on MASC and CEC.
  • A Strand Director will be a voting member on the Assessment Committee. This assignment will be determined by the SD committee and the designee will be responsible for sharing information from the Strand Directors to inform the work of the Assessment Committee and to report the work of this committee back to Strand Directors.
  • The Chair will ensure that SD decisions and needs are communicated to the appropriate OSAC Dean or staff member.
  • Strand directors will communicate regularly with course and clerkship directors regarding strand content.
  • The Committee will report at least annually to the MEC regarding the state of the curriculum content, the projects they have completed in the past year, and projects for the coming year.
  • The committee will meet at least annually with the Assessment Committee to determine goals and projects.
  • The committee, with assistance from OSAC, will maintain a central repository (e.g., SharePoint site) to record committee work. Access to the repository will be available to strand directors, designated OSAC staff, deans, and other committee chairs as determined by MEC.

Assessment Committee (1.1)

Membership

Voting members shall consist of the Director of the Office of Consultation and Research in Medical Education (OCRME), up to 3 additional members from OCRME with evaluation expertise appointed by the Director, an Assistant Dean from the Office of Student Affairs and Curriculum, a Student Member, the Clinical Skills Assessment Director, the Associate Director of Pre-Clinical Curriculum, a Course Director from the Pre-Clinical Curriculum, a Clerkship Director, and a Strand Director.

Ad hoc members may be appointed by the Chair(s) or the Associate Dean for Student Affairs and Curriculum.

Members will serve overlapping 3-year terms with the rotation to be determined by the Committee Co-Chairs.

Officers

The Chair or Co-Chairs will be appointed by the MEC in consultation with the Associate Dean for Student Affairs and Curriculum. The initial length of term will be three years but may be renewed by the Associate Dean.

A secretary will be appointed by OSAC and will be responsible for recording and distributing the minutes of the meetings in a timely fashion as well as maintaining records of the committee activities.

Meetings

Meetings will be held at least monthly throughout the academic year at a time and place to be decided by the committee chair(s).

The Assessment Committee and Strand Directors Committee shall meet at least annually to review areas of common interest and shared responsibility for the UME curriculum and plan work for the coming year.

Charges to the Assessment Committee

  • Assess the extent to which the curriculum has achieved the collegiate educational objectives and report the results to the MEC.
  • Recommend to the MEC and Senior Associate Dean/OSAC ways to improve assessment of the collegiate objectives with regard to the variety, specificity, sufficiency and quality of outcome data.
  • Develop portions of institutional self-study documents for accreditation with regard to assessing collegiate objectives (currently LCME standard 8.4).
  • Assist OCRME staff who monitor compliance with accreditation elements to identify or create sources of data for use in monitoring specific elements.
  • Ensure that course and clerkship evaluation surveys are of good quality and contribute to broader curriculum assessment uses (see section on Authority).
  • Coordinate with the Strand Directors Committee with regard to curriculum assessment.

Authority of the Assessment Committee

The Assessment Committee determines the subset of questions (aka “standard” questions) that must be included in student evaluations of courses or clerkships.

The Assessment Committee establishes acceptable procedures and policies for the administration of course/clerkship evaluations and appropriate use of the resulting data, including who may have access to the data.

Duties and responsibilities of the Assessment Committee include but are not limited to:

  • Determine data sources and outcome measures for each collegiate objective; work with course/clerkship directors, OSAC staff and IT to collect the data from existing sources; conduct surveys as needed (such as residency director surveys); analyze and assess aggregate student achievement of the objectives based on benchmarks determined by the MEC.
  • Report annually to the MEC on the status of achievement of collegiate objectives and the state of the data sources, methods, and instruments used to assess collegiate objectives.
  • At least every 3 years, review standard questions on course and clerkship evaluations to determine if they continue to meet collegiate needs for assessment data.
  • Place all policies regarding acceptable procedures and policies for the administration of course/clerkship evaluations and appropriate use of the resulting data within a section of the Educator’s Handbook. At least every 3 years, review these procedures and policies.
  • Maintain a calendar of responsibilities (i.e. assessment reviews, membership terms, etc.)
  • With the Strand Directors Committee, report annually on any evaluation studies that were conducted.
  • Respond to requests from OCRME staff to assist with their work in monitoring accreditation elements.
  • The co-chairs of the Assessment Committee will communicate with MASC, CEC, OSAC staff or others regarding the decisions within the authority of the Committee that affect courses or clerkships.
  • The Committee will maintain records of its work (meeting minutes, reports) and actions taken, for historical purposes and to prepare accreditation self-studies or other reports for the LCME.
  • The Committee, with assistance from OSAC, will maintain a central repository (e.g., a SharePoint site) to record committee work. Access to the repository will be available to Strand Directors, designated OSAC staff, deans and other committee chairs as determined by MEC.